This article outlines the recommended delivery preparation steps for Orangebox AIR3™ products prior to installation. Following these preparation guidelines helps ensure a smooth delivery, efficient installation, and successful project completion.
This checklist should be completed by the dealer, installer, project manager, or site contact before the AIR3 product arrives on site.
Applies To
- AIR3™ Meeting Pods
Pre-Delivery Site Assessment
Before delivery is scheduled, verify the following:
| Item | Requirement | Status |
|---|---|---|
| 1 | Installation location confirmed | ☐ |
| 2 | Delivery path reviewed | ☐ |
| 3 | Site dimensions verified | ☐ |
| 4 | Elevator access confirmed (if applicable) | ☐ |
| 5 | Loading dock access available | ☐ |
| 6 | Receiving team notified | ☐ |
| 7 | Power requirements confirmed | ☐ |
| 8 | Internet/network requirements confirmed (if applicable) | ☐ |
Delivery Path Requirements
Verify that all product components can be moved safely from the delivery point to the final installation location.
Required Checks
| Item | Verification |
|---|---|
| 1 | Building access approved |
| 2 | Hallway width sufficient |
| 3 | Door openings measured |
| 4 | Elevator dimensions verified |
| 5 | Stairway access reviewed (if required) |
| 6 | Floor protection requirements identified |
| 7 | Clearance around installation area confirmed |
Recommended Minimum Actions
- Measure all door openings along the delivery route.
- Verify elevator cab dimensions and weight limitations.
- Remove any obstacles that could restrict movement of crates or components.
- Coordinate building access with site management.
Installation Area Requirements
The installation area should be fully prepared before the delivery team arrives.
| Item | Requirement | Status |
|---|---|---|
| 1 | Installation area cleared | ☐ |
| 2 | Existing furniture removed | ☐ |
| 3 | Flooring completed | ☐ |
| 4 | Ceiling work completed | ☐ |
| 5 | Construction debris removed | ☐ |
| 6 | Temperature-controlled environment available | ☐ |
| 7 | Adequate lighting available | ☐ |
Important
The installation footprint should be completely accessible on the day of installation. Delays may occur if the area is occupied or unfinished.
Electrical Preparation
If the AIR3 configuration includes powered components, complete the following checks before delivery.
| Item | Requirement | Status |
|---|---|---|
| 1 | Power source installed | |
| 2 | Circuit capacity verified | |
| 3 | Electrical connections accessible | |
| 4 | Power location matches approved drawings | |
| 5 | Floor or wall feeds installed (if required) |
Verify
- Power requirements match approved project documentation.
- Electrical work has been completed by qualified personnel.
- Access to power connections remains unobstructed.
Product Inspection Upon Delivery
When the shipment arrives:
| Item | Inspection Requirement |
|---|---|
| 1 | Verify shipment quantity |
| 2 | Inspect packaging for damage |
| 3 | Confirm all crates received |
| 4 | Document visible damage |
| 5 | Report shortages immediately |
| 6 | Retain packaging until installation is complete |
If Damage Is Found
- Photograph damaged packaging.
- Photograph damaged components.
- Note the damage on delivery documentation.
- Notify Orangebox Support and the carrier immediately.
- Submit a Quality Claim (LASER) with Steelcase's Quality Team.
Required Installation Space
Maintain adequate space around the installation area for unpacking and assembly activities.
| Item | Requirement |
|---|---|
| 1 | Staging area available |
| 2 | Component laydown space available |
| 3 | Safe assembly space available |
| 4 | Access routes remain clear during installation |
Installer Readiness Checklist
Before installation begins, verify:
| Item | Requirement | Status |
|---|---|---|
| 1 | Installation drawings available | ☐ |
| 2 | Required tools available (see below) | ☐ |
| 3 | Installer team scheduled | ☐ |
| 4 | Site access approved | ☐ |
| 5 | Safety requirements reviewed | ☐ |
| 6 | Project contacts available | ☐ |
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Delivery Day Best Practices
- Designate a site contact to receive the shipment.
- Ensure access doors remain unlocked during delivery.
- Reserve loading dock access where required.
- Maintain a clear path from the delivery location to the installation area.
- Review shipment contents before installers leave the site.
Post-Delivery Verification
After delivery and prior to installation:
| Item | Verification |
|---|---|
| 1 | All crates received |
| 2 | Components accounted for |
| 3 | No concealed damage identified |
| 4 | Installation area remains ready |
| 5 | Power connections available |
| 6 | Installation can proceed as scheduled |
Related Articles
- AIR3™ Installation Guide
- AIR3™ Service Parts Reference Guide
- AIR3™ Electrical Troubleshooting Guide
- AIR3™ Roof Actuator Service Procedures
- AIR3™ Delivery Path Assessment Guide
Need Additional Help?
If you encounter delivery access concerns, site readiness issues, or product damage, contact Orangebox Support before installation begins to avoid delays and rescheduling.
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